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As approved at a meeting of the executive committee – Sat. evening Dec 8th 1877 and finally, by the club, at the Regular Monthly Meeting, Dec. 10th 1877. See minutes – page 10, this volume.
name and object
The name of this Association shall be: “The New York Etching Club”. Its location, the city of New York. Its object to advance the art of “Free Hand Etching”
membership
Section 1. The members of this Association shall be divided into two classes, viz: Resident & Non Resident members.
Resident members
Section 2. Resident members shall be chosen only from among Residents of the city of New York or those residing within such distance as will not prevent regular attendance at the meetings or the performance of the ordinary duties of such membership. In them shall be vested all the powers of the Association to be delegated as herinafter mentioned.
non-resident members
Section 3. non-resident members shall be chosen from etchers not resident in the City of New York. They shall have all the privileges of Resident members except the right to vote and hold office and shall be exempt from dues.
Section 4. All nominations for membership must be made in writing by a Resident member and thereupon referred to the Executive Committee who shall make careful examination as to the qualifications and consider all communications in relation thereto: such proceedings to be secret and confidential. Each name shall be voted upon separately by ballot and two negative votes shall constitute rejection of the candidate. The names of the candidates approved by the Executive Committee shall be presented at the next regular meeting of the Association and voted upon separately by ballot. Negative votes to the number of one third of those cast shall exclude a candidate from membership and no person so excluded shall be eligible for one year thereafter.
initiation fees and dues
Insert as amended
Section 5. There shall be Amended Mch 31/82 neither initiation fees or dues but in leiu thereof such expenditures as shall have been unanimously agreed to by the Executive Committee shall be met by assessment upon the members.
Insert as Amended
Section 6.
Amended Mch 31-82
Any Resident member neglecting to attend the Regular meetings or failing to contribute two original etchings to said meetings
for one year shall thereby forfeit his membership unless upon furnishing sufficient reason he shall be excused by special vote of the Executive Committee.
Resignations.
Section 7. All resignations shall be made in writing to the Secretary, to be acted upon by the Executive Committee. All interests in the property of the Association of members resigning or otherwise ceasing to be members shall be vested in the Association.
Section 1. The officers of the Association shall be a President, and a Secretary, (who shall also act as Treasurer.) These, together with three other members shall constitute the Executive Committee, all to be elected at the Annual meeting.
President
Section 2. The President shall preside at all meetings of the Association and the Executive Committee. He shall, with the Secretary, sign all written contracts and obligations of the Association and he shall perform such duties as shall be assigned to him by the Executive Committee. He shall be, ex officio a member of all committees.
Secretary
Section 3. It shall be the Duty of the Secretary to keep a true record of the proceedings of the Association and of the Executive
Committee and to perform all the ordinary duties of his office.
Treasurer
Section 4. And in his capacity of Treasurer it shall be his duty to receive all the money due the Association and to pay all bills
contracted for upon their approval by the Executive Committee, keeping a correct account of the same in books provided for that
purpose which shall, at all reasonable times be open to the inspection of the Executive Committee. He shall make a full report at the Annual Meeting if the receipts and disbursements of the past year.
Executive Committee
Section 5. The Executive Committee shall have general charge of the affairs, funds and property of the Association. It shall be their duty to carry out the objects and purposes thereof and to this end they may exercise all the powers if the Association subject to the Constitution and By – Laws and to such action as the Association may take at its Business meetings. Three members shall constitute a
quorum. The minutes of their proceedings shall be kept in the same book with the general minutes of the Association.
Election of officers
Section 6. All officers shall be elected by ballot from among the Resident members at the Annual Meeting, a majority of all votes cast being necessary to elect. They shall hold office for one year from the first of November following the date of their election.
Removal of officers
Section 7. Any officer may be removed for cause by a three fourths vote of the members present at a Business meeting of the Association, ten days notice, at least, of such proposed action having been sent to him.
Forfeiture of office
Section 8. Any officer failing to attend three consecutive meetings of the Executive Committee unless excused by the other members of said committee shall be deemed to have forfeited his office.
Vacancies in office
Section 9. Any vacancy in office shall be filled for the remainder of the term by the Executive Committee.
Insert as amended
Amended Mch 31/82
Section 1. There shall be Regular Monthly meetings on the Second Monday evening of each month from November to May, inclusive, the meeting in May to be known as the Annual meeting.
Quorum
Section 2. one third of the members shall constitute a quorum.
Amendments to Constitution
Section 1. This Constitution may be amended only by a two thirds vote at a Regular meeting of the Association, notice of the
proposed amendment having been given at the Regular meeting immediately previous.
After approval, the following named gentlemen affixed their signatures to a copy of the Constitution in the order given.
Leroy Milton Yale,
James D.Smillie,
Henry C. Eno,
R. Swain Gifford,
A. H. Baldwin,
E. Wood Perry Jr.
T. W. Wood,
H. W. Robbins Jr.
Chas. H. Miller,
Chas. S. Reinhart,
Edwin A. Abbey,
Laurence Johnson,
Frederick Dielman,
Louis C. Tiffany,
Walter Shirlaw,
Henry Farrer,
A. F. Bellows,
Saml. Colman,
Jos. F. Sabin,
J. C. Nicoll,
F. S. Church.
True Copy
James D. Smillie.
Secty.
Dec 1’0”, 1877
Art.II. Sec. 5. – An initiation fee of ten dollars shall be paid by each newly elected Resident Member, within thirty days after notice in writing of his election; and in case of default thereof he shall be deemed to have declined membership.
The annual dues shall be three dollars a year payable by each Resident Member at the Annual Meeting.
Art.IV. Sec. 1. Three Regular Meetings for the transaction of business shall be held in each year – viz: on the second Friday in February, April and December; - the April Meeting to be known as the Annual Meeting.
Art.II. Sec.6. Any Resident Member neglecting to attend the regular meetings of the Club for one year, or failing to contribute, to each Annual Exhibition, shall thereby forfeit his membership, unless, upon furnishing sufficient reason, he shall be excused by a special vote of the Club.
Roll called at meetings held
Dec 8 1879 Jan 12 1880 Feby 8 1880
1 L. M. Yale late
2 J. D. Smillie P P P
3 H. C. Eno
4 R. Swain Gifford P P
5 A. H.Baldwin P P
6 T. W. Wood Late P
7 H. W. Robbins
8 C. H. Miller
* 9 C. S. Reinhart L P
* 10 E. A. Abbey
11 L. Johnson
12 F. Dielman P L
13 L. C. Tiffany
* 14 W. Shirlaw P P
15 H. Farrer P P P
16 A. F. Bellows P L P
17 S. Colman P
18 J. F. Sabin P P
19 J. C. Nicoll P P P
20 W. M. Chase P P
21 F. S. Church P P P
22 G. H. Smillie P P P
23 C. A. Vanderhoof
24 K. van Elten P P
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