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2.0 The Design Management and Contract
Administration Stage
a) Designing concept-prepare alternative conceptual design outlining the schematic proposals and select the preferred alternative, and develop the preferred design sufficiently to obtain client, users and statutory approval.
b) Developing the design-develop the approved concept design into a design solution fully integrated with construction, structural and services requirements showing major sizes and physical dimensions of the plant, and validate the solution against the brief and constraints and obtain approval.
c) Designing the details-prepare and have approved detail design drawings, specifications, schedules and Bill of Quantities; and finalise the cost estimate and obtain final approval from the client after subjecting to design review if necessary.
d) Preparing the contract-agree and complete negotiation or tender procedures and documentation for selected contractors, nominated subcontractors and suppliers for building engineering and services work; and evaluate the tenderers against the following:
- Cost breakdowns of each tender cost item and the overall price
- Master programme
- Leading project manager, engineer and their proposed project team structure
- Similar job references
- Their proposed method of construction statements
- Any domestic subcontractors
- Their opinions on the expected difficulties
- Their financial strength in terms of profit and loss account, annual report and cash flow situations
- Their current workload
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3.0 The Construction Management Stage
a) Starting site works-establish site control and communication procedures and programme via project handbooks and QA system; check the site, utility services, material delivery and access etc.
b) Completing the site construction-check and inspect on site, attend meetings and progress review; test and commission of the systems and defects rectification.
c) Completing the contract-complete final accounts and recommend claims, and agree all consultant professional fees and expenses.
4.0 The Operation and maintenance Stage
a) Operating the building-prepare procedures and organise resources to operate the building after training, and arrange furniture, equipment and staffing.
b) Maintaining the building-determine the maintenance policy, objectives and standards; carry out the maintenance works, project works and defect rectifications.
c) Reviewing the building performance-appreciate and evaluate building performance via design, installation, testing and commissioning; feedback and learn.
d) Renovating or disposing of the building-design and carry out renovation; upgrade works, and demolish or sell the property.
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_____________________Progress Test 4 ______________ ______________
1. The complete project management process consists of 4 phases, viz; the planning and feasibility phase, the design management and contract administration phases, the site construction management phase and the occupation and maintenance phases. (True/False)
2. When a project team receives the client’s brief, they should:
a) study the brief together
b) evaluate the feasibility of the brief and advise the clients the deliverables.
c) Start working on the conceptual design first and then discuss later.
3. In developing the design, the common way is to forward to the client a few options and let the client choose the preferred design. (True/False)
4. For a large project, once the conceptual design has been approved, the consultant should proceed to the detail design without information on the updated cost and time impact assuming that they are still the same? (True/False)
5. Prior to the contract award, the consultant should be careful for the following:
a) whether the design has been concurred by the client
b) the design has got the most updated cost and time data and the client is aware of the information
c) the client’s funding and cashflow is still available
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6. In preparing the contract, which of the following must be submitted along with the tender?
a) a construction programme
b) cost break down of the each activity and the schedule of rates
c) the company’s organization chart and the contractor project manager's CV
d) their method statement
- One of the common errors in site construction management is:
- unprepared for the site start planning
- no site accommodation
- no contract document on site
- In construction control, the COW/BSI must inspect the site, attend meetings and write up progress reports at least weekly if not daily. (True/False)
- The most difficult part of a hospital project is not only the complicated E&M services but also the medical equipment delivery. (True/False)
- For good project management, the PM should also care about the defects rectification and project review during the defects liability period. (True/False)
