Virtual Assistant Hiring Process by Dennis - HTML preview

Hiring Process

Assumptions:

1. Job post has a link to a quiz.
2. Job post requires an applicant's resume.
3. Job post requires applicants to send applications to hiring@blitzmetrics.com.
4. A Job post contains the keyword, which depends on the role that an applicant must write in the initial email.

Job Posts

Job posts contain the keyword that an applicant must write.

1. Operations Virtual Assistant: [Work your own hours] [USD Pay] CHEERFUL, RESOURCEFUL, virtual assistant who can be a project manager too
2. Video Editing VA: [Work your own hours] [USD Pay] Awesome Video Editing VA needed for long term position ASAP [Flexible Working Hours]
3. Graphics Designer: [Work your own hours] [USD Pay] Awesome Graphics Designer for long-term position
4. Wordpress and all around Website Optimizer: WordPress and all around website optimizer [Work your own hours] [USD Pay]
5. Content Writer: [USD Pay] Content Specialist/Writer Needed ASAP!
6. Partner Manager: [Work your own hours] [USD Pay] Community Manager/Client Operations Specialist
7. Writer for Process Development and Systems Writer for Process Development and Systems [Work your own hours] [USD Pay]
8. Project Manager: [USD Pay] Project Manager

Roles:

1. Applicant.
2. Operations specialist.
3. Application evaluator.
4. Interviewer 1.
5. Interviewer 2.

Rules:

1. There exists a Gmail account called hiring@blitzmetrics.com.
2. The applicant evaluator is able to log in to hiring@blitzmetrics.com.
3. The applicant evaluator forwards received email messages in hiring@blitzmetrics.com to the applicant evaluator's email address.
4. The applicant evaluator replies to applicants’ email messages, and external email messages using the applicant's email address with hiring@blitzmetrics.com always carbon copied (CC).
5. The applicant evaluator always cc's hiring@blitzmetrics.com for all email messages related to hiring and job applications.
6. The applicant evaluator must not Archive, Delete, Move, Label any email message in hiring@blitzmetrics.com.
7. No team member uses hiring@blitzmetrics.com to reply to an email message.
8. Interviewer 1 can only interview once per applicant.
9. Interviewer 2 can only interview once per applicant.
10. All roles can fill other roles except that Interviewer 1 or Interviewer 2 cannot fill each other’s roles.

Referrals

Most of the hiring referrals will come from Dennis Yu, a project manager, or another internal team member.

(12:08)How To Evaluate A VA Applicant During Round 1 Of The Hiring Process

Process

1. Operations Specialist posts a job post to onlinejobs.ph or other platforms. Operations Specialist must modify the description at least once every week in order to bump the job post up to the front page. Changing the description more than once a week will not make a difference.

2. Applicant sends an email message to hiring@blitzmetrics.com.

3. Applicant evaluator verifies if the email is a referral.

a. IF the applicant claims an internal team member referred the applicant, THEN

i. The applicant evaluator requests a screenshot of communication with the internal team member or a forwarded email and a 3-minute video showing a step-by-step walkthrough of the applicant’s skills.

ii. The applicant evaluator sends the link to all of the Job Posts.

iii. The applicant sends an email message to hiring@blitzmetrics.com.

b. Otherwise, go to the next step.

4. Applicant evaluator verifies if the email sender is not support@onlinejobs.ph.

IF email sender is support@onlinejobs.ph, THEN

1. The applicant evaluator copies the email template Look Back At The Job Post in the email response to the email message.
2. The applicant evaluator hyperlinks the URL of the job post that corresponds to the role that the applicant is applying for to the phrase “job post” in the email response.
3. The applicant evaluator sends the email response to the applicant’s email address and hiring@blitzmetrics.com.

4. Applicant evaluator verifies if application is not sent through LinkedIn. IF email sender is support@onlinejobs.ph, THEN reply according to the video below.

(2:57)How To Respond To Applications Sent Through LinkedIn In The Hiring@blitzmetrics.com Gmail

5. Applicant evaluator verifies the details of the one-minute video.

a. IF there is no video, THEN

i. The applicant evaluator copies the email template Look Back At The Job Post in the email response to the email message.

ii. The applicant evaluator hyperlinks the URL of the job post that corresponds to the role that the applicant is applying for to the phrase “job post” in the email response.

iii. The applicant evaluator sends the email response to the applicant’s email address and hiring@blitzmetrics.com.

b. IF the video is shorter than 50 seconds, THEN

i. The applicant evaluator sends the email template Disqualification Email only to the applicant’s email address and hiring@blitzmetrics.com within the same email thread.

ii. IF the disqualified applicant chooses a course, THEN

a. The Operations Specialist  creates an BlitzMetrics Academy account to the applicant and grants access to the course.

b. The Operations Specialist informs everyone in the email thread that the Operations Specialist has granted the applicant access to the course.

d. IF the applicant speaks with broken english or poor grammar, THEN

i. The applicant evaluator sends the email template Disqualification Email only to the applicant’s email address and hiring@blitzmetrics.com within the same email thread.

ii. IF the disqualified applicant chooses a course, THEN

a. The Operations Specialist  creates an BlitzMetrics Academy account to the applicant and grants access to the course.

b. The Operations Specialist informs everyone in the email thread that the Operations Specialist has granted the applicant access to the course.