How to assess / measure your project status and creation action plan
One of the key reasons that projects can fail is due to the decline of communication, which also leads to the team members not being heard. Therefore, the best way to assess the current situation is to establish and meet the team’s needs.
Assuming that you have been given a project which is already late or you started the project but due to lake of knowledge and experience of the team members the project is behind schedule big time now, not only this but you have a team with low morale because they spent a lot of overtime but still the project is behind schedule.
Now, having above situation will require you to stop a bit to assess the status, if it continued like this you would not be able to finish the project on time and even not finish at all especially with current team morale. There is a standard process to turn the project around÷
1-Stop the current progress and begin a re-planning effort.
2-Determine the progress made to date and estimate the work and durations remaining.
3-Determine impact to the other project management plans (cost, schedule, risk, communications, etc.)
4-Get approval from Sponsor, stakeholders and ICC.
5-Re-publish the plan and reset expectations.
There are many variations to those steps, but in essence, that is what is required to begin to turn around a project. If step three is surprising, understand from a project management standpoint, a plan consists of much more than just a schedule. Now, you put the project in the right track and prepared the suitable environment for the project success by resetting the constraint and re- planning efforts but you did not resolve the morale issue, still your team is pissed off and not motivated at all to offer you more work. For that you have to spend more effort to identify the remaining tasks which are on the critical path and do some reassigning actions so all tasks on the critical path are assigned to people who can be negotiated and motivated back by paying more through overtime hours.
Such project will need extra effort of monitor and control activities from you because the chance of re-planning and setting another expectations will not be given to you again.
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