You can use text or document created in Word to add text to an existing presentation. PowerPoint can import Word documents, and documents in rich text format (.rtf), plain text format (.txt), or HTML format (.htm).
1. Open a Word document.
2. In Word, select the text you want to import into PowerPoint.
3. On the Edit menu, click Copy.
4. Click PowerPoint on the taskbar.
5. Place the cursor in the outline where you want to insert the text.
6. On the Edit menu, click Paste.
PowerPoint uses the outline structure from the styles in the document, when you import a Word document. A heading 1 becomes a slide title; a heading 2 becomes the first level of text, and so on. If the document contains no to create an outline. The slide master in the current
Like Microsoft Word, you can also import spreadsheets created in Microsoft Excel into a PowerPoint Presentation.
1. Open an Excel chart.
2. In Excel, select the chart you want to import into PowerPoint.
3. On the Edit menu, click Copy.
4. Click PowerPoint on the taskbar.
5. Place the cursor on the slide where you want to insert the chart.
Fonts: Do not use any fancy fonts. Use only those fonts that ship with Office or PowerPoint. Fonts do not travel with the presentation, so if you do have a special font that your company uses, you'll need to know how to copy the necessary files, and install that font on the destination machine. Well, if it is really necessary to use the fonts, see the later part of this book on tips to carry fonts with your presentation.
Sounds and Movies: make sure that all sound and movie files are located in the same folder as the presentation that you've created, and that you insert them from this location. Sound and movie files, because of their large size, don't become an actual part of the presentation file - a link is formed to the file. When the presentation is played, the program goes looking for the sound at the location described in the link. This works fine on the original creation machine, but as soon as you move things to another machine, if the links don't accurately describe where the files are, things fail to play. PowerPoint will always look for the sound in the folder that contains the presentation, so this is the best place to put them. Start off by putting the sounds or movies in the same folder as the presentation, and then inserting them into your presentation. This will create an internal link with no real address: PowerPoint knows that the sound or movie is in the same folder as the presentation, and will look for it there regardless of what that folder's name is.
Get all the Pieces: If you've used sounds, movies, or special fonts, remember to take those files with you as well as your presentation. They don't travel with the presentation automatically!Confirm Software Versions: Call the person who is working with the destination machine, and verify what version of PowerPoint it is running. If you have to save down to that version, you should definitely check the presentation before giving it--you might get some unwelcome surprises!
Allow Extra Time: Allow some extra time to review the presentation on the destination machine ahead of time. If there are problems, it's best to know up front when you have time to do something about them.Save As... When you've completed all the edits to your presentation, it may have gotten pretty big. To reduce the file size a bit, try saving the presentation with a new name. This sometimes reduces the file size by as much as 30%. Find utilities in Internet which actually reduces the size by upto 40%.