The focus of what you are doing now has shifted from PersonalBrain to MS Word. You now have a rough cut book and need to bend it into shape. The first task now is to build a table of contents. This is an automated process, but needs to be set up correctly to get the Contents in the space we have provided in the document.
As every text chunk has a heading style, there are already headings in the main text of the book that can be used for the automated contents building process in MS Word. You may, however, wish to alter the heading level of each text chunk and you may also want numbering. So before inserting the Table of Contents, you need to:
• First view your document in MS Word’s outliner. To achieve this, Select View, Outline from the main menu.
• Now work through each of the headings and see if you need to adjust the heading level of each heading to build a coherent heading presentation. You can choose to see only headings of Level 1, Level 2, and Level 3 –you should not have any other heading styles anyway.
• You may also wish to turn numbering on to have the same or similar numbering to that which you had in your thought structure in Brain. You would choose Format, Bullets and Numbering to achieve this.
Now return your view to Print Layout from the View menu, and locate the page titled “Contents”. There should be nothing else on that page. Even if there is something else on the page that will all be pushed down when we create the automatic contents.
Now you can insert your automated contents by:1. Selecting from the main menu Insert, Reference, Index and Tables;
2. Select the Table of Contents tab at the top;
3. Select “Show only 3 levels” amongst the options in that table;
4. Make any other adjustments you wish including showing Hyperlinks instead of Page Numbers of whatever other selection you may wish to make;
5. Click OK.
After a second or two you should have a table of contents. You may wish to alter the style of each of the three heading levels. With auto format turned on (the default way MS Word works) you should simply be able to select one line of say a Heading 3, change that line and all Heading 3 lines will change.
You now have a Table of Contents. Make sure that at the end of the Table of Contents there is a Page Break to keep other text off the end of that page. International formatting rules for book production suggest that a Table of Contents occupy its own page(s).