The first step is to bring into focus in the plex the “MS Word” document thought which is where we will link the fully assembled version of the eBook. Through “Select Content” and then MS Word, an instance of MS Word is started and a blank .doc file is created with the name of the book (or the thought from which it was created).
There are two methods to achieve assembly of the book. There is the IncludeText Field Method and the Insert File with Link Method. The former is the old way of doing this job in MS Word and is probably what you will need to do if you have oddly named files and they do not appear in your Brain Folder in the sequence they are going to arrive in your final MS Word Document. If you do have a very nicely structured set of file names in your Brain Folder, then the absolutely speedy way of assembling the book is available –about 2 seconds work for you.
To assemble the book, the system needs to provide flexibility in the way the composed text is used. To give the widest range of potential uses, it is best to compose the text so that the composed text chunks are pulled together into another larger unit –chapters –and then those larger units are finally pulled together as an eBook. Particularly if you are going to build a website out of the text you will need separate chapters at a minimum, and build a menu page and a menu to navigate from chapter to chapter. Therefore conceptually assembly needs to be accomplished in the manner as described in the diagram below:
eBookThus the process is:
1. Select all text chunks that belong to a chapter (treat the Front Pages as the first chapter);
2. Build and link to each Chapter Thought a single MS Word file that contains all the text chunks for that chapter;
3. When all chapter files have been built, then build a single file attached to the MS Word main document thought that uses each of the chapter files to build the final eBook file.
Our job is to essentially insert an “IncludeText” field in this document for each file we have created. This is a task that should be automated using a MS Word Macro. Here is a procedure to insert an “IncludeText” field for each file –which could be more than 90 files if you have broken the document into small enough text chunks and/or your document is about 80,000 words or more.
Process to insert multiple IncludeText fields
1. Open the Brain folder, located at “My Brains” on your drive c:, and select all the documents that are named with the numbering system –you will see it looks like a table of contents almost
2. Copy all of these files to a new subdirectory (do not copy the G files –or Glossary files –this will not really work under this method as they are shared in quite a different manner to the rest of the document);
3. Now set Macro Recording to “on”;
4. Manually select “Insert”, “Field” and then “IncludeText”;
5. Copy the first file name from your copied folder into the file window of the Insert window;
6. Press “OK”;
7. Then proceed to delete the filename from the copied folder and turn the Macro Recording to “off”;
8. If you know a little programming you can then add a line that simply makes this happen over and over again until there are no more files left, or if you are not adept at programming, then simply run the macro multiple times until there are no files left and all the IncludeText fields are in the document;
9. Choose “Select All” from the “Edit” menu and update fields by pressing the “F9” key and the document is assembled.
Essentially what we need to do is assemble the names of each file in a MS Word document so that all these separate files can be displayed as a single document. The benefit of doing this is that the final MS Word document that displays all these files in a book can be automatically updated each time one of the original files is changed.
To achieve assembly using this method you should:1. Select Insert from the main menu of MS Word;
2. Select File –which brings up a dialog box;
3. In that dialog box you can select the range of all the files that need inserting into your document. Now if you have named them correctly they will already be in order in the dialog box and will be inserted in the order they are listed.
4. Once you have selected all the files to be included, you then need to click on the little arrow on the Button “Insert” and this will give you two ways of inserting the files. The way you want is the second way “Insert as Link”